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Job Title:                   Gladstone Schools Food Pantry Coordinator

Reports To:              Deputy Director

Classification:           Non-exempt

Position Time:           Not to exceed .40 FTE, some evenings and week-ends

Job Summary

The Gladstone School Food Pantry (GSFP) Coordinator position is part of the Oregon Food Bank (OFB) system.  The Gladstone school pantry is volunteer and community based member of the OFB system.  The GSFP provides community resources food, expertise and organizational collaboration.

The Gladstone School Food Bank Coordinator will fill four primary roles:  volunteer management, food inventory and quality control, scheduling and collaboration with various food suppliers to supplement the OFB resources, and cultivate community, school, and government benefactors. The desired results are clients that feel welcomed and supported through a trauma informed approach as their food insecurity needs are addressed.  This is achieved through excellent customer service, efficient inventory and volunteer support, targeted nutrition education and awareness of wrap-around human support for pantry shopping households.

Essential Functions

Overall responsibility for the coordination, implementation, promotion and delegation of:

  • Will serve as the primary liaison for the OFB, school district, volunteers, and other supporters and funders
  • Responsible for tasks central to community operations of an Oregon Food Bank local pantry including ordering food and assignment of responsibilities for the volunteers including the overall organization and efficiency of the operations.
  • Ensure compliance with OFB including any required ongoing training.
  • Demonstrate the published values of the Gladstone Food Pantry.
  • Participate as a member in Gladstone School Pantry Community Steering Committee.
  • Ensure that the trauma-informed, culturally appropriate design established for pantry shopping structures and processes for customers is implemented.
  • Ensure appropriate volunteers management including assignments, scheduling, training, problem solving, is met so that customers are receive the highest level of service.
  • Ensure or delegate food inventory ordering, distribution, quality merchandizing for shopping households.
  • Coordinate fiscal revenues and expenditures with Supervisor, Gladstone School District liaison, Steering Committee, task groups and/or OFB.
  • Financial planning for near and longer term revenue and expenditures.
  • Active communications with volunteers, school district, OFB, food suppliers, advocates
  • Ensure timely and accurate reports are maintained using the required statistical tools and other data system such as OFB monthly reports, Link2Feed, grants.
  • Prepare and provide formal reports and other updates to Pantry stakeholders, benefactors, grantors and OFB.
  • Continuously investigate innovative strategies to further develop services and resources for those who experience food insecurity.
  • Dialogue with the community about any potential to expand the services (e.g., utilization of the green houses or community garden bed) as resources to expand free produce for customers.

Additional Responsibilities

  • Demonstrate an excellent understanding of resources offered by NWFS as well as the community at large.
  • Provide positive role modeling and relationships with the Pantry volunteers, shoppers, grantors, benefactors and partner organizations.
  • Effectively communicate about NWFS, its mission, and programs to community partners and participants. Utilize NWFS communication plan. Document programs and activities for representation on behalf of Northwest Family Services to the broader community, including, but not limited to the news media and social media.
  • Attend all staff meetings, community meetings, and development as required.
  • Work as a team with others in the department, including interns and volunteers.
  • Accept the guidance and supervision of the Deputy Director and Executive Director in the spirit of establishing and maintaining an honest, respectful and professional working relationship.
  • Conduct other duties as assigned.

Job Qualifications

  • BA or BS preferred but not required. Experience volunteering or working with a food bank required.
  • Experience with supporting volunteers, inventory control, scheduling, task delegation & coordination.
  • Bi-cultural, bilingual English and Spanish preferred but not required.
  • Accountable, flexible, self-directed, organized, and efficient use of time within the scope of the project.
  • Able to work independently and take direction.
  • High energy, works well with others, can work as part of a team.
  • Excellent written and oral communication skills.
  • Proven ability to work effectively with youth and adults.
  • Experience with Microsoft Office.
  • Valid driver’s license, reliable car, and current and adequate automobile insurance.
  • Available for occasional local travel with some evening and weekend work.
  • Must be able to pass a criminal background and reference check.

Working Conditions

Work is performed typically in a modular environment and requires frequent and lengthy standing, speaking in a loud voice, and ability to lift at least 30 pounds. May work some evenings and an occasional weekend.

Hourly wage: $18.26/hr/ average of 20 hours per week

Benefits: Pro-rated sick, vacation, and holiday paid time off.

Submit cover letter, resume, and job application to:

Northwest Family Services

6200 SE King Rd

Portland, OR 97222